Maryland Mail Scanning Service
Our Maryland Mail Scanning service keeps you connected to your mail as you go about running your business. Access your mail anytime, from anywhere on your phone or computer.
Unlike some other mail forwarding providers, we operate from a secure, physical location in Baltimore where you will get a real Maryland business address with a unique suite number. Our experienced staff processes your mail the same day it arrives for fast, dependable service and long-term stability you can trust.
Maryland Mail Scanning Service Plans & Pricing
When you hire us as your Maryland Resident Agent, you get three complimentary mail scans per year for mail outside of legal or state notices. When you first start your business, that might be enough. However, as your business grows, you may find you need a mail forwarding service that can handle more and more mail. Upgrade to one of the following mail service packages when your business needs more mail support:
Regular Mail Scanning
$49 per year
- 10 more mail scans
- Same-day scans & notifications
- Secure client account to manage documents and services
- Business address with unique suite number
Deluxe Mail Scanning
$99 per year
- 25 more mail scans
- Same-day scans & notifications
- Secure client account to manage documents and services
- Business address with unique suite number
Virtual Office Service
$19 per month
- Unlimited mail scanning
- Same-day scans & notifications
- Secure client account to manage documents and services
- Business address with unique suite number
- An office lease for proof of residence
- Access to conference room rentals
- Business phone line with a Maryland area code
Each tier includes the three free mail scans offered with our resident agent service. Signing up is easy from inside your private client account online. No contracts, no tricks! Just easy upgradable services for your developing company.
What is Mail Scanning & How Does It Work?
What is mail scanning?
Mail scanning is a service that digitizes your mail for online retrieval.
Some providers call their mail scanning service a “virtual mailbox” or a “digital mailroom.” Regardless of the name, you can think of it as a service that turns your physical envelope mail into digital mail.
How does mail scanning work?
At Maryland Resident Agent, our mail team securely transforms your envelope mail into PDF format that you can view, download, or print out from the privacy of your phone or computer. All your mail is handled in-house, never sent out to a third party for processing.
We’ll send you an email when you have new mail to view in your account. You can log in from anywhere you can connect to the internet to view and manage your documents.
The physical copies of your mail are then stored for 30 days. If you need the original copy, use the “click to request” feature in your online account and pay a small postage and handling fee. We’ll mail it out as soon as possible to the address you designate.
And don’t worry about junk mail—we’ll shred that free of charge, and it doesn’t count against your mail scan limit.
Benefits of Mail Scanning for Your Business
Legitimacy & Professional Polish
Our Mail Scanning Service includes a business address with a unique suite number right here in Baltimore. This address is yours to use everywhere from your formation paperwork to your website and other marketing materials to establish your business presence in Baltimore.
A professional business address not only protects your personal address if you work from home, it also looks more professional and legitimate to potential clients.
Convenience & Simplicity
Mail scanning takes the fuss and papercuts out of mail handling while ensuring you never miss a critical document. No more babysitting the mailbox to avoid missing that certified priority envelope. No more worrying over who last had the mail key.
Our professionals filter and shred your junk mail, then scan and upload your business mail to your secure online account the same day we receive it. You can check it from any device with an internet browser and connection—no app required.
Privacy & Security is Serious Business
We take it so seriously, in fact, that we own the entire mail handling process: we own the building, we built the software powering your secure client account, and we own the servers where those digital documents are stored. The only thing we don’t own is your data, which is why we promise we’ll never sell it.
We vet and hire our own employees instead of contracting with a third-party service, too. Taking pride in knowing the folks we work with is part of how we keep your mail secure.
Maryland Resident Agent is a USPS-Certified CMRA
Our Maryland Resident Agent service operate in full compliance with U.S. Postal Service requirements as a registered Commercial Mail Receiving Agency (CMRA). To ensure only authorized mail providers handle your business mail, the USPS requires a completed Form 1583 from every client. This verification process helps protect your mail and guarantees you’re working with a secure, legitimate service.
Getting started is simple! After signing up for our resident agent service and choosing one of our mail service packages, you’ll be taken into your online account to answer a few questions. Our team handle the filing and processing of Form 1583 for you, so your mail service is set up correctly from the start.
How to Complete USPS Form 1583
After signing up for mail service, just login to your Maryland Resident Agent online portal. You’ll find Form 1583 ready to fill out digitally. Don’t worry about finding a notary. As a CMRA, we’ll handle your 1583 authentication via our in-house verification process. If you have any questions or need help accessing your account, our team is happy to help via phone or email.
What You’ll Need for Form 1583
To complete Form 1583, you’ll need to provide:
- Your full name and residential street address
- A copy of your photo ID
- A secondary proof of address
- Your digital signature
This information is used only by the U.S. Postal Service to verify your identity and authorize mail delivery through our CMRA service. Your details remain private and secure at all times.
Why It Matters That We Own Our Mail Facility
Greater Security & Stability for Your Business Mail
Many mail services in Maryland operate out of leased office space and often sublet addresses in large commercial buildings. This can create uncertainty for business owners because if the provider relocates or loses their lease, you may be stuck with the expense of updating your LLC or corporation address and records with the state.
Our Maryland Resident Agent service is built for long term stability and control. We operate from a secure dedicated location where all mail is processed in house. Your mail is handled only by our trained full-time staff and uploaded to your secure online account. This means consistent service, added privacy, and peace of mind for you and your business.
Maryland Mail Scanning FAQs
Is mail scanning safe?
Yes, mail scanning is safe, and we take the security of your mail very seriously. Your documents are opened and scanned in a secure facility using our own protected systems, and mail handling is carried out by experts we’ve hired, not just a third-party service with whom we contract.
Can I get mail physically forwarded to me?
Yes, we can physically forward your mail for $9 plus postage. Just login to your online account, select the documents you’d like mailed out to you, then press “Click to Request” to fill out the forwarding information and take care of the postage fee.
What happens if I exceed my mail package limit?
When mail scans exceed your plan limit, you’ve got a couple choices:
You can upgrade your plan to another tier:
- Deluxe Mail Scanning Service is $99/year and provides an additional 25 scans
- Virtual Office Service is just $19/month and includes unlimited scans.
If it’s just a couple extra one-off documents, and you’re close to the end of your service year, you can always pay the $15 per document fee to unlock them.
Can I have packages sent to my Mail Scanning Service address?
We are not set up to receive packages, our mail scanning and virtual office services are for envelope mail only. Our current policy is to return all packages to sender.
Do I have to fill out the Form 1583 to get your resident agent services?
No, you will not have to fill out and submit Form 1583 if you just want our resident agent services. As a state certified resident agent service provider, we are allowed to receive legal and state notices on your behalf. In order to be able to receive your mail outside of those two sources, what we call “regular mail,” the USPS requires the Form 1583 for each of our Mail Scanning and Virtual Office Service clients.
Can I pick up my mail from your building?
Sorry, we don’t offer mail pick-up service in order to provide the highest security for both your mail and our staff.